Open Positions for Rally Staff

Do you want to be a bigger part of the Elks Rally? You can do so by taking on an open position and really getting involve in the best part of planning the Rally.

We have our Secretary/Webmaster position open immediately.

Take meeting minutes and send them out to all participants.
Handle all correspondence.
Send out Thank You notices to all the individuals who donated large sums of money, condos or vacations trips for raffles.
Send letters to all the Lodges who raised over $1,000.00 after the Treasurer receives the certificates from CHEA. These certificates will be presented to the Lodges at the Rally meeting on Sunday.
Send out letters to all the Lodges requesting their help in publicizing the Rally.
Maintain all records/files etc. on flash drive.
Order staff badges when necessary.
Order shirts when necessary.
NOTE: Badges and shirts are for Rally staff only (Not helpers)
Compile all the information for the Rally Booklet and sends it to the printer (Pat Riley) so it’s back in time to be put in the Rally packets.
Assists wherever they are needed at the Rally.
Count the money and provide written receipts with Treasurer at the Rally at the closing meeting on Sunday.

We have our Meals Coordinator opening up for next year. Interested now, you can get some great training!

Attend Rally meetings and vote on planning decisions.
Contact and negotiation meal contracts for dinners.
Organize breakfasts with Lodges available to run them
Schedule and plan with Lodges our outdoor food vendors.


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