Rally Updates

We will continue to send out posts so that all updated information gets out to everyone following our site.

  1. Let’s Rally with style this year and decorate our rigs/sites Americana for the weekend. Won’t be a contest, but was suggested and agreed that it would be a great time to show those wonderful Red, White and Blue colors. So decorate your rig, site, car, cart, bikes in style and let’s have some fun!
  2. If you registered to stay at a Hotel nearby, we ask that you please send in a registration form and prepay for any meals you would like to have, so we can have a better headcount for food. This will also give your home Lodge ‘credit’ for your attendance.
  3. If you registered online we are asking that you please pick up your packet at the Information booth that will have your tickets in it. We acknowledge that Eventbrite allows you to print those tickets out (one per page) and it will be much easier on all the Volunteers cooking/serving up the meals, if we all had the same tickets.
  4. Friday, Saturday breakfasts will be served from 8a-10a. Sunday breakfast will be served 7a-9a and we will start collecting those checks made payable to “CHEMPI” (remember NO CASH) and closing ceremonies at 9a in the main Clubhouse and it will be open seating.
  5. Thursday, Friday and Saturday dinners will all be served from 5p-7p in the main Clubhouse and it will be open seating.
  6. Check-in time of the resort is 1p and Check-out time is 12p.
  7. We do not yet have the sites from the resort and likely not until the first week of October. Once we obtain those, we will email the assignments out to the Wagonmaster of each group or directly to those not camping with a group. Rally Wagonmaster will send a ‘group’ of sites to each group’s Wagonmaster to then assign to the individuals within your group.
  8. All prizes/winnings that are not claimed by 9p on Saturday night will be forfeited. Please make sure you check the daily schedules which will be available at the Information Booth, Rally Table in the Vendor Room, Posted by stage area in the Clubhouse. This year we will also be introducing our very own QR code that will be on the program brochure that you can scan on your Smart Phone and it will take you to the most current Rally schedules.

RALLY TICKETS ARE ON THEIR WAY

We are rapidly approaching Rally time and only have two weeks left, before the pricing of the event and meals goes up. If you don’t have your registration forms completed and in by 10/01/2021, you will pay additional costs. Get those forms in now.

If the Wagonmaster sends in registrations forms by mail and includes the self-addressed stamped envelope. the tickets for all those registration forms in that envelope, will be sent to the group’s Wagonmaster.

If individual registrant send in their own registration form with the stamped self-addressed envelope, the tickets for that registration form, will be sent to the individual on the self-addressed stamped envelope.

If you register online or do not include a self-addressed stamped envelope with your mailed in form, your tickets will be available at the Information Booth.

The Information Booth hours are Thursday 9a-4p, Friday 9a-3p and Saturday 9a-2p.

If you pre-ordered hats and/or pins, you will be on a list and able to pick those items up at the Rally from Danna Graham of the Hemet Lodge who will be all over the Rally selling Rally pins.

If you have any additional questions, please email the Rally Wagonmaster at CaliforniaElksRallyWagonmaster@gmail.com.

Event Planning Happening Now

Thank you for joining us at the Elks Rally in October.  Please share this information with everyone attending the Rally.

Lori Gracey and Leslie Fisher are the Event, Activity and Raffle chair people for this years Rally and need your help.

Our next Rally meeting is Saturday 9/18 at 11:00 AM at the Yucaipa Lodge, you are welcome to join us.

Information Booth: We will have our information booth as you drive in to the park.  We will also have an information table inside the main room with schedules and flyers for your information. 

Activities: If you are hosting an activity or event, please bring all the necessary items for your event. We have open time slots for activities, please let me know if your group can host an event.  Lori and Leslie will be be hosting a 3-day scavenger hunt with a nice prize, please join in. $5 cost to enter. Thursday all times available.  
We need a host for Poker Walk Friday 9 – 11, this is an easy game to learn. Friday 3:30 to 5:00 is open and are in need of an activity
Vendor Room:  Please support our members in the Vendor room, there will be very nice items for sale or items that will be raffled.  these members have worked hard all  year to supply their tables.

This year, we will have a Rally table in the Vendor area and need volunteers to work the table on Friday and Saturday from 9:00 AM to 4:00 PM, one hour shifts.  Please let us know who from your group can help us attend the tables.   I will need their name and phone number.

Details for the Rally Table:

  • We will sell raffle tickets for baskets or items donated so that you do not have to attend a table throughout the event for your item.
    • Donations for raffle items are welcome. Your lodge will get Purple Pig credit for the tickets sold for your donation.  
      • Your donation will be labeled and placed on our tables with a container for tickets.  
    • If you can donate a basket or ?, please let us know so I can make the labels.
  • We will also sell Rally Pins, Caps and tickets for dinner Friday and Saturday night if you forgot to buy them on your registration form.

If you have reserved a table or two in the vendor room:

  • Your items will be at your table/s and you will sell your items and raffle tickets for your raffle prizes if you have one.  
  • You will need to bring your own raffle tickets to sell.  
  • You are responsible for attending to your table/s Friday and Saturday 9:00 AM to 4:00 PM.
    • Please set up your own volunteers for your tables.

All raffles (except Thursday and Friday opportunity drawing) will be called Saturday night after dinner.  We will have a board with the winning numbers near the stage.  They must be picked up by 9:00 PM Saturday night.  Thursday and Friday opportunity drawing will be held after dinner on those nights.  The weekend opportunity drawing will be drawing ticket will be called Saturday night.

As you know, the Rally is the largest Fund Raiser for the Elks Major Projects aka Purple Pig. All money received at the activates, raffles or sales MUST be turned in Sunday morning with a Lodge check or personal check.  We cannot accept cash.

If you have any questions, please find contact information for Leslie on our “Contacts Us” page.

Thank you again for attending the Rally and helping to raise money for the Purple Pig.

Sincerely, Leslie Fisher
Activities Co Chairperson

RALLY MEETING REMINDER

THIS SATURDAY IS OUR RALLY MEETING AT 11AM.

YUCAIPA ELKS LODGE12165 2nd StreetYucaipa, CA. 92399

The Lodge is normally not open on Saturday until 3p.  The bar will be open for us but unfortunately, I (Ronda) could not find any cooks to jump in and offer lunch!  You are welcome to bring a lunch or eat a late breakfast on your way.

See you all there!

Recent Updates

Hello to all that have registered for this year’s Elks Rally in Hemet. A few updates for you all below.

All self-addressed stamped envelopes with tickets for your stay and/or groups went out in the mail on Saturday 9/11/2021.

Events continue to be worked on and once our schedule gets more defined, we will have an updated daily schedule ready for you at the Rally, at the meetings left and we will do a blast post from this site and another blast email so that we hope the schedules make their way around to all.

Site assignment will not be completed until closer to the week of the Rally. We have to wait for a closer final count of rigs, then get the site assignments from the resort and break those all out into groups. Once all the sites are assigned, the California Elks Rally Wagonmaster will send out an email to each Wagonmaster or those individuals not camping with a group, to inform you of your site assignments.

Pins and Hats have been received and those that pre-purchased a pin and or hat, the California Elks Rally Wagonmaster will have your names on file at the Rally and make sure you get what you purchased.

ONCE AGAIN, THANK YOU TO ALL FOR BEING PATIENT AND WE APPROACH OUR 53RD YEAR OF THE CALIFORNIA ELKS RALLY, THIS YEAR AGAIN BEING HELD IN HEMET, CALIFORNIA.

SELF ADDRESSED STAMPED ENVELOPES

If you sent in your Registration form(s) without sending in a self-addressed, stamped envelope for us to return your tickets when that time comes; your tickets will be held for you at the Resort and you will need to ask for the Rally Wagonmaster to get them. PLEASE REMEMBER TO SEND YOUR REGISTRATION FORMS IN WITH A SELF-STAMPED SELF ADDRESSED ENVELOPE. You can also read the section on this website for “Registration Form” for other important information on the Registration process/form. See you all at the next meeting or the Rally!

Don’t have an RV and want to attend the Rally still???

For those that don’t have an RV and want to enjoy the Rally we have worked with two local hotels on special discounts for the Rally.

Hampton Inn – Located just outside the main gate, west side of the entry drive3700 West Florida Ave Hemet, CA 92545(951) 929 7373They are offering a 10% discount off whatever the rate is at the time of booking. As of 6/15/21 the rate is roughly $208/night so the Rally rate would be roughly $160/night. When booking, call the hotel and let them know you’re with an event at Golden Village Palms. We spoke with the General Manager, her name is Georgina Nunaray.

Best Western Plus Diamond Valley Inn – Located in the center just east of the main gate3510 West Florida Ave Hemet, CA 92545(951) 658-2281As with Hampton Inn they are offering 10% off their rate at the time of booking. As of 6/15/21 that rate is $159 so the Rally rate would be roughly $135. I spoke with the General Manager but didn’t catch her name.

The alternative is to use your Elks Benefits and book through Hotel Engine. To do this, go to http://elksbenefits.com/travel/ and scroll down to the Hotel Engine “Book Now” button. You must use that link as it’s a referral from the Elks to Hotel Engine. If you try to go direct to Hotel Engine they may not accept your email or request to join. You will need to create an account, then search for hotels in Hemet. You will see there are many options, however for the two closest to the Rally we found the following options: Hampton Inn, as above, $208Best Western, as above, $109


Bear in mind these rates are always subject to change and availability. The G.M. at the Hampton Inn told me they have been booked almost every weekend.

We look forward to seeing everyone in October!
The California Elks Rallywww.elksrally.org

RALLY MEETING – OPEN TO ALL LODGES

Our next Rally meeting will be on Saturday, July 31, 2021 at 11:30am to 1pm at the Bellflower Elks Lodge #888 located at 16426 Bellflower Blvd. (NE Corner of Oak St.) Bellflower, CA 90706-5415.  Parking and entry are at the back of the building.

This meeting is open to ALL Lodges to bring some ideas, sign up for events and listen to what is already being planned for this year’s Rally.

Open Positions for Rally Staff

Do you want to be a bigger part of the Elks Rally? You can do so by taking on an open position and really getting involve in the best part of planning the Rally.

We have our Secretary/Webmaster position open immediately.

Take meeting minutes and send them out to all participants.
Handle all correspondence.
Send out Thank You notices to all the individuals who donated large sums of money, condos or vacations trips for raffles.
Send letters to all the Lodges who raised over $1,000.00 after the Treasurer receives the certificates from CHEA. These certificates will be presented to the Lodges at the Rally meeting on Sunday.
Send out letters to all the Lodges requesting their help in publicizing the Rally.
Maintain all records/files etc. on flash drive.
Order staff badges when necessary.
Order shirts when necessary.
NOTE: Badges and shirts are for Rally staff only (Not helpers)
Compile all the information for the Rally Booklet and sends it to the printer (Pat Riley) so it’s back in time to be put in the Rally packets.
Assists wherever they are needed at the Rally.
Count the money and provide written receipts with Treasurer at the Rally at the closing meeting on Sunday.

We have our Meals Coordinator opening up for next year. Interested now, you can get some great training!

Attend Rally meetings and vote on planning decisions.
Contact and negotiation meal contracts for dinners.
Organize breakfasts with Lodges available to run them
Schedule and plan with Lodges our outdoor food vendors.

INQUIRE TO CaliforniaElksRallyWagonmaster@gmail.com or CaliforniaElksRallySecretary@gmail.com